Grants & Exhibits

Educational Grants and Exhibit Opportunities

If your company or foundation is interested in supplying an unrestricted education grant for Advances Against Aspergillosis, please contact Co-Chairman William J. Steinbach, MD (bill.steinbach@duke.edu) or the Conference Organiser (derry@hartleytaylor.co.uk).

The packages detailed below offer sponsors an opportunity to engage with the audience in a number of ways through direct communication, exhibition presence and company branding.

Platinum Sponsorship (1 available)

  • A one hour, mid-day satellite session to be included in the Scientific Programme and detailed in the programme and abstract book exclusive to Platinum sponsor. CME for the satellite will be applied for and paid for by the AAA under the umbrella of the AAA conference. This satellite will not be run in parallel to other sessions on the programme. An invite (provided by the sponsor) will be included in the delegate bag. Please refer to “Conditions for satellite symposia” at the end of the sponsor opportunities for additional details.
  • Prime and first choice of location exhibition stand space of 12 square metres (4m x 3m) in the major sponsors room.
  • 12 free of charge registrations for the conference (additional staff can register at standard rate on the AAA website). Hotel rooms for the free of charge delegate registrations and other sponsor staff must be booked via derry@hartleytaylor.co.uk
  • A voucher in the delegate bag to collect a CD of the abstracts (with sponsor’s logo) from the exhibition stand. The CDs will be provided by the AAA conference planner.
  • Your logo on the cover of delegate programme and abstract book exclusive to Platinum sponsor.
  • Full page inside cover advert in the programme and abstract book exclusive to Platinum sponsor.
  • Insert in the delegate bag at no extra charge exclusive to Platinum/Gold/Silver sponsors (one item, 4pp maximum).
  • 200 word “Word from our Sponsors” in the programme and abstract book exclusive to Platinum sponsor.
  • Website link from the AAA website exclusive to Platinum/Gold/Silver sponsors.
  • Logo on the flyer advertising the meeting exclusive to Platinum sponsor (this flyer will be made available at major meetings such as ICAAC and IDWeek).
  • Logo on the final confirmation email to all registered delegates exclusive to Platinum sponsor.
  • Verbal mention at the opening session exclusive to Platinum sponsor.
  • Logo displayed in the main auditorium exclusive to Platinum sponsor.
  • Logo in the registration area.
  • Enhanced exhibitor profile in the programme and abstract book.
  • 10% discount on any additional sponsorship items (see “Other sponsorship opportunities” list below). Exclusive to Platinum/Gold sponsors.

 Gold Sponsorship (3 available)

  • A one hour, breakfast satellite session (with complementary breakfast) to be included in the Scientific Programme and detailed in the programme and abstract book exclusive to gold sponsors. CME for the satellite will be applied for and paid for by the AAA under the umbrella of the AAA conference. An invite (provided by the sponsor) will be included in the delegate bag. Please refer to “Conditions for satellite symposia” at the end of the sponsor opportunities for additional details. 
  • Prime location exhibition stand space of 12 square metres (4m x 3m) in the major sponsors room.
  • 10 free of charge registrations for the conference (additional staff can register at standard rate on the AAA website). Hotel rooms for the free of charge delegate registrations and other sponsor staff must be booked via derry@hartleytaylor.co.uk
  • Full page advert in the programme and abstract book exclusive to Gold sponsors.
  • Insert in the delegate bag at no extra charge exclusive to Platinum/Gold/Silver sponsors (one item, 4pp maximum).
  • 100 word “Word from our Sponsors” in the programme and abstract book exclusive to Gold sponsors.
  • Website link from the AAA website exclusive to Platinum/Gold sponsors.
  • Logo in the registration area.
  • Enhanced exhibitor profile in the programme and abstract book.
  • 10% discount on any additional sponsorship items (see “Other sponsorship opportunities” list below). Exclusive to Platinum/Gold sponsors.

 Silver Sponsorship (3 available)

  • A one hour satellite session to be included in the Scientific Programme and detailed in the programme and abstract book. CME for the satellite will be applied for and paid for by the AAA under the umbrella of the AAA conference. An invite (provided by the sponsor) will be included in the delegate bag. Please refer to “Conditions for satellite symposia” at the end of the sponsor opportunities.
  • Exhibition stand space of 3 square metres (3m x 1m) in the sponsors room.
  • 6 free of charge registrations for the conference (additional staff can register at standard rate on the AAA website). Hotel rooms for the free of charge delegate registrations and other sponsor staff must be booked via derry@hartleytaylor.co.uk
  • Half page advert in the programme and abstract book exclusive to Silver sponsors.
  • 50 word “Word from our Sponsors” in the programme and abstract book exclusive to Silver sponsors.
  • Insert in the delegate bag at no extra charge exclusive to Platinum/Gold/Silver sponsors (one item, 4pp maximum).
  • Logo in the registration area.
  • Enhanced exhibitor profile in the programme and abstract book.

Bronze Sponsorship (3 available)

  • Exhibition stand space of 2 square metres (2m x 1m)  in the sponsors room
  • 3 free of charge registrations for the conference (additional staff can register at standard rate on the AAA website). Hotel rooms for the free of charge delegate registrations and other sponsor staff must be booked via derry@hartleytaylor.co.uk
  • 50 word “Word from our Sponsors” in the programme and abstract book exclusive to Bronze sponsors.
  • Logo in the registration area.
  • Enhanced exhibitor profile in the programme and abstract book.

Donor Sponsorship

  • 1 free of charge registrations for the conference (additional staff can register at standard rate on the AAA website). Hotel rooms for the free of charge delegate registration and other sponsor staff must be booked via derry@hartleytaylor.co.uk.
  • 30 word “Word from our Sponsors” in the programme and abstract book exclusive to Donor sponsors.
  • Logo in the registration area.

Other Sponsorship Opportunities:

Inserts in the delegate bag (4pp maximum)    
One item
Two items   
Additional item for platinum/gold/silver sponsors
  £1,000
£1,600

£540 (incudes 10% discount)
     
Adverts in delegate programme & abstract book    
Outside Back Cover
Inside Back Cover
Full Page
Half Page
  £4,000
£3,000
£2,000
£1,000
     
Delegate bags    
Logo on the outside of the delegate bag
Logo on the A4 Notepads
Pens (supplied by sponsor) 600 required
Post-it notes (supplied by sponsor) 600 required 
  £4,000
£1,500
£1,200

£1,200
     
Lanyards    
Company name on delegate lanyards   £4,000
     
Keynote speaker sponsorship    
Logo on screen before and after presentation
Acknowledgment on website and in the
programme and abstract book 
  £4,000
     
Session sponsorship    
Logo on the screen before and after each presentation in that designated session   £3,000
     
Poster room sponsorship    
Logo on signage to the room and within the room   £2,000
     
Speaker preview room sponsorship    
Logo on signage to the room and within the room   £1,000

Conditions of Satellite Symposia:

  • Symposia are only available for Platinum, Gold and Silver level sponsors.
  • The largest contributing sponsor will be allowed first choice of Satellite Symposia date/time, followed by the lower levels of sponsor. Equal level sponsors will be allowed choices based on first fully received.
  • Room rental will be free of charge unless the scheduling of the Symposia results in any additional room hire costs to the AAA Conference. Should this be the case, such additional fees will be chargeable at cost to the sponsor.
  • Standard audio visual equipment is included with room hire. If any additional equipment is requested by the sponsor, this will be chargeable at cost to the sponsor.
  • The Advances Against Aspergillosis Scientific Committee must approve all content of the Satellite Symposia, including proposed speakers and topic, before speakers are invited.
  • Satellite symposia will be booked through Advances Against Aspergillosis conference planner.
  • All speakers for the Satellite Symposia must be registered for the conference, with sponsor paying for speaker registration, hotel accommodations, and travel. Hotel accommodation for satellite speakers and sponsors must be booked via derry@hartleytaylor.co.uk.
  • Satellite Symposia are open to all registrants of the conference, but non-registered attendees can attend the satellite if the sponsor desires.
  • Symposia will be advertised in subsequent Advances Against Aspergillosis conference brochures, as well as on the conference website, but no additional specific advertising will be done by the conference planner.
  • The conference Scientific Committee will work with the sponsor in organizing the symposia.


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